A smooth onboarding process is crucial for companies because, according to statistics, one in three employees has already resigned during the probationary period. In order for the new employee to feel comfortable and get to know the company properly, it is important not to throw them straight into work, but rather to integrate them through a systematic onboarding process.
In this way, companies sustainably strengthen their employer branding, increase the quality of applicants and retain skilled workers.
The right preparation
Onboarding begins with the signing of the contract. Before the first day of work begins, it is important to provide the new employee with all the necessary information and an agenda for the introductory training process. Transparent communication and a contact person in the HR department that the new employee can contact at any time are crucial for the personal experience between employee and company. In this way, trust is strengthened in advance and any fears, worries or insecurities are reduced. The workplace should be clean, comfortable and set up with all the necessary office supplies before the new employee arrives.
- Send information and agenda for introductory training
- Set up a workplace with the necessary hardware, software and office supplies
- Prepare onboarding box as a welcome gift
As a rule, new employees have high expectations of their first day at work. This should therefore be designed to be calm and pleasant and ensure that the employee goes home with a positive gut feeling. To accomplish this, onboarding boxes are ideal as a welcome gift .
Onboarding boxes – the special welcome gift
There are many ways to show appreciation to new employees and welcome gifts are a very effective way. A special tool in the onboarding toolbox are Onboarding Boxes. These are individually tailored to the company and contain branded items such as notebooks, coffee-to-go cups or ballpoint pens. The boxes are available for different budgets and in different quality levels (Basic, Comfort, Premium). With onboarding boxes, employees are introduced to the company at an early stage in which the employer branding needs to be built up with the aim of positioning themselves as an attractive employer.
Onboarding boxes – the benefits
- Personal appreciation for new employees
- Increased motivation and productivity
- Emotional bonding element
- Strong – take-home message
- Important part of overall employer branding
- Investing in employee motivation
You can purchase ready-made onboarding boxes from us and have them individually tailored to your company. We take care of the entire fulfillment for you, from production to storage to shipping in small quantities, directly to the company.
Personal Greeting
The onboarding process should be as personal as possible because it is a good way to really get to know new employees. It is a good idea to exchange experiences and knowledge in order to get to a personal level and to give the employee the opportunity to express any concerns that can be clarified in advance. A tour of the office building and a short background story about the history and structure of the building introduce the employee to the premises and create a feeling of familiarity. Another good way to make the start-up phase pleasant for new employees is coaching and seminars with managers. Company values can be conveyed here, ensuring a quicker connection to the company.
- Personal contact with employees and exchange of knowledge and experiences
- Guided tour of the office buildings, background stories and explanation of the structure
- Coaching / seminars with managers and communication of company values
Appreciation and praise – strengthening the self-confidence of new employees
In order to integrate the new employee as quickly as possible and increase self-confidence, it is a good idea, especially in the early onboarding phase, to guide the employee through tasks that are easy to complete and to praise them for their successful completion. Recognition and appreciation, in any form, ensure that the employee integrates easily, quickly finds his way into the team and works productively. Small tasks, such as setting up subfolders in the inbox, are good tasks to start and give the employee the feeling that they are doing something meaningful right away.
- Praise and appreciation for completing small tasks strengthens the self-confidence of new employees
- Recognition and appreciation increase productivity and lead to rapid integration
Get feedback – Does the onboarding process really work?
New employees are best placed to judge whether the onboarding process really produces the desired results. As a company, it is therefore essential to stay up-to-date and to obtain regular feedback, especially in the initial phase. This can improve the onboarding experience and avoid possible terminations. According to a study, around 1/5 of employees leave the company within the first 2 months. This shows how important an optimized onboarding process is for the course of the employment relationship. Companies are therefore well advised to conduct regular surveys to obtain feedback and adjust onboarding if necessary. On the one hand, this shows appreciation for the well-being of employees and, on the other hand, offers companies the opportunity to adapt expensive, ineffective onboarding processes and save resources.
- Personal feedback from employees to optimize the onboarding process
- Which onboarding phase is useful and which is not?
- Surveys to adapt and improve processes to conserve resources
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